If you want to use QuickBooks with your royalty software here are the actions you should take to facilitate this integration.
1. Author Imports: Assign royalty recipients a vendor type. This will allow you to filter your QuickBooks vendor contact list export to include only royalty receipients.
2. Product Imports: Add royalty defining fields to your items (products). If you have royalty rules that pay a different royalty based on product format; such as a 20% of net sales on eBook sales, you must define a new product field in your item list to reflect this. This will allow you to export product information from QuickBooks and import it into your royalty software.
3. Sales Imports: Apply sales discounts to each invoice line item. Most royalty software sales import rountines want to see the sales discount incorporatated into each line item (i.e. sales amount is the net after the discount is applied). Some QuickBooks users enter the discount for the whole invoice as a single line item. Easy Royalties supports both line item discounts and invoice level discounts.
Easy Royalties royalty software sales import discount options:
4. Accounts Payable Imports: Purchase Transaction Pro Importer from BayStateConsulting.com. With this software you can import the royalty software’s calculated payments owed to royalty recipients into QuickBooks.